Survey for clients

Client Survey

Exploring EU-Based Digital Tools for Our Collaboration

We’re considering switching from US-based services to European alternatives. Your input helps us understand how feasible this would be for our shared work.

⏱ ~3 minutes 12 questions Anonymous

About you

Q1 · Single choice

Which best describes your organisation?

Industry / Commercial Research / NGO Other

Your current setup

Q2 · Single choice

How heavily does your team rely on Microsoft tools day-to-day?

Constantly — MS Office, Teams and Outlook are central to everything we do Constantly, but we are open to change Frequently — we use them most days but aren’t fully locked in Occasionally — we could switch without much disruption Rarely — we already use a mix of tools

Q3 · Multiple choice

Which Microsoft tools do you use most in our shared projects?

Select all that apply

SharePoint Shared document storage and collaboration portal Microsoft Teams Video calls, chat, file sharing Outlook Email and calendar Word / Excel / PowerPoint Documents, spreadsheets, presentations All of the above None of the above

Attitudes toward switching

Q4 · Scale

How open are you to adopting EU-based alternatives for our collaboration tools?

1 = Not open at all · 5 = Very open

Not openVery open

Q5 · Single choice

Does data privacy or data sovereignty (where your data is stored) influence your tool choices?

Yes — it’s a priority for us or our clients Somewhat — it matters but isn’t the deciding factor Not really — functionality matters more to us Unsure

Q6 · Single choice

How aware are you of how your data is being handled by non-European software tools?

Fully aware — we’ve assessed it and accept the risks Somewhat aware — we know there are concerns but haven’t formally assessed it Not really — we haven’t looked into it Unaware — this is new to us

EU alternatives — feasibility

Q7 · Single choice

How would you feel about switching from SharePoint to Nextcloud for shared document storage?

Nextcloud is an EU-based file storage and collaboration platform — similar to SharePoint but hosted on Scaleway, a European cloud provider, so your data stays within the EU

Comfortable — as long as it works similarly Cautious — would need to trial it first Resistant — SharePoint is embedded in our workflows No opinion

Q8 · Single choice

If we replaced Microsoft Teams with a European video and messaging tool, what would matter most?

Options like Nextcloud Talk or Element work similarly to Teams but are hosted in Europe

Video call quality Audio quality Ease of use / familiar interface Mobile app availability It doesn’t matter — I’ll use whatever you use

Q9 · Single choice

How would you handle document formats if we moved from MS Office to an EU alternative like OnlyOffice?

OnlyOffice is a European document editor that replaces Word, Excel and PowerPoint. It integrates directly with Nextcloud and is fully compatible with .docx, .xlsx and .pptx file formats

Fine — as long as .docx/.xlsx files open correctly Manageable — minor formatting issues are acceptable Difficult — we rely on specific MS Office features We’d need to test before committing

Practicalities

Q10 · Single choice

What would be the biggest blocker to switching tools on your side?

Internal IT / security policy constraints Learning curve and retraining team members Compatibility with our other tools and clients No major blockers — I’m open to change

Q11 · Optional

In case you prefer to stay with MS services, could you leave your contact information so we could discuss it further?

Completely optional — leave blank if you’d rather not

Q12 · Open text

Any other thoughts, concerns or questions about this potential change?

Optional — your honest take helps us plan better

🔒 Responses are anonymous and used only to guide our internal planning.