Survey for clients

Client Survey

Exploring EU-Based Digital Tools for Our Collaboration

We’re considering switching from US-based services to European alternatives. Your input helps us understand how feasible this would be for our shared work.

⏱ ~3 minutes 10 questions Anonymous

Your current setup

Q1 · Single choice

How heavily does your team rely on Microsoft tools day-to-day?

Constantly — MS Office, Teams and Outlook are central to everything we do Frequently — we use them most days but aren’t fully locked in Occasionally — we could switch without much disruption Rarely — we already use a mix of tools

Q2 · Multiple choice

Which Microsoft tools do you use most in our shared projects?

Select all that apply

SharePoint Shared document storage and collaboration portal Microsoft Teams Video calls, chat, file sharing Outlook Email and calendar Word / Excel / PowerPoint Documents, spreadsheets, presentations None of the above

Attitudes toward switching

Q3 · Scale

How open are you to adopting EU-based alternatives for our collaboration tools?

1 = Not open at all · 5 = Very open

Not openVery open

Q4 · Single choice

Does data privacy or data sovereignty (where your data is stored) influence your tool choices?

Yes — it’s a priority for us or our clients Somewhat — it matters but isn’t the deciding factor Not really — functionality matters more to us Unsure

EU alternatives — feasibility

Q5 · Single choice

How would you feel about switching from SharePoint to Nextcloud for shared document storage?

Nextcloud is an EU-hosted file storage and collaboration platform — similar to SharePoint but hosted in Europe

Comfortable — as long as it works similarly Cautious — would need to trial it first Resistant — SharePoint is embedded in our workflows No opinion

Q6 · Single choice

If we replaced Microsoft Teams with a European video and messaging tool, what would matter most?

Options like Nextcloud Talk or Element work similarly to Teams but are hosted in Europe

Video call quality Ease of use / familiar interface Mobile app availability It doesn’t matter — I’ll use whatever you use

Q7 · Single choice

Would switching from Outlook to a European email service (e.g. Proton Mail) create challenges for you?

Proton Mail is an encrypted, privacy-focused email provider headquartered in Switzerland

No — email is email, the provider doesn’t matter Minor issues — some calendar sync might be affected Yes — our IT or compliance team would need to approve it Unsure

Q8 · Single choice

How would you handle document formats if we moved from MS Office to EU alternatives like OnlyOffice?

OnlyOffice is a European office suite fully compatible with Word, Excel and PowerPoint file formats (.docx, .xlsx, .pptx)

Fine — as long as .docx/.xlsx files open correctly Manageable — minor formatting issues are acceptable Difficult — we rely on specific MS Office features We’d need to test before committing

Practicalities

Q9 · Single choice

What would be the biggest blocker to switching tools on your side?

Internal IT / security policy constraints Learning curve and retraining team members Compatibility with our other tools and clients No major blockers — I’m open to change

Q10 · Open text

Any other thoughts, concerns or questions about this potential change?

Optional — your honest take helps us plan better

🔒 Responses are anonymous and used only to guide our internal planning.